Administrative Assistant



We are seeking a highly organized, versatile person to join our team in Alameda. This role supports internal design teams in a variety of operations. The Administrative Assistant will provide administrative and clerical support to track project workflow across teams in order to ensure effective and efficient project organization.


Job Duties

  • Log, distribute and file project documentation – proposals, contracts, submittals, RFI’s, meeting notes, specifications, change orders.

  • Run reports and spreadsheets, data entry in excel, Deltek, etc.

  • Maintain and coordinate team calendars, schedules and task lists.

  • Assist with computer software questions.

  • Pickup comments and edits to project documentation.

  • Manage paper & electronic archiving.

  • Implement ways to improve administrative procedures

  • Manage multiple assignments concurrently.

  • Assist with sourcing, ordering, tracking, returning project samples.

  • Enter and maintain project information in Vision.

Minimum Qualifications

  • Be able to juggle various tasks within a timely and expedient manner, paying special attention to accuracy and communication with multiple team members

  • A minimum of 1 years of experience

  • A Bachelor's degree in Business Administration or a related field

  • Familiarity with Deltek is a plus

If you take your work seriously, but love to laugh at yourself and with others and never settle for anything less than stellar work, MBH Architects is for you.

MBH is an equal opportunity employer who values diversity in the workplace.